How To: Outlook
Send emails without reaching for the mouse
You know in movies, where they use their computers without ever touching the mouse? Now you can too. Here’s how to send emails without using your mouse or trackpad – instead some helpful Outlook shortcuts.
Automatically file incoming emails
Is your inbox the digital version of your junk drawer? Introduce some Zen to your digital life and use these great tips to automatically file your incoming emails.
Create a good folder structure for your emails
We get so many emails, it’s easy for inboxes to become a mess. Creating a good folder structure is the perfect way to help you find what you’re looking for quickly and keep your inbox clean and tidy.
Reply to emails without using your mouse
Who has time to use a mouse or trackpad when responding to emails? Use this great shortcut to reply to emails without your fingers needing to leave the keyboard.
Insert text into emails really quickly
Tired of typing the same phrases and paragraphs in your emails? Save time and energy by discovering how to automatically insert big sections of text with just a few clicks. Do it now, thank us later.
Sort your emails into eye-catching categories
Prevent an overwhelming inbox by sorting your emails at a glance. You can arrange them by client, colleague, theme, or urgency… whatever works best for you. Eye-catching designs make sure you’re able to see important emails at a glance.
Set your email signature
Your email signature is your digital business card, so it needs to look professional. Here’s how to set your email signature in Outlook.
Make a new contact automatically
Who has the time to manually create new email contacts? If you’re still relying on old emails or autocomplete, we have just the thing for you. Here’s how to create a new contact quickly and keep your contacts up to date.
Set your Out of Office auto-response message
Pack that sunscreen and put on those sunglasses because it’s time for a getaway. Just one thing left to do and that’s switch on your Out of Office. Let customers and colleagues know you’re away and who they should contact.
Keep important email folders at the top
You know what they say, out of sight, out of mind. That isn’t such a good thing when it comes to important email folders. Keep your priority folders prominent in Outlook so they’re always at the top of your list.
Send a team email with one click
Instant messenger apps are great, but you’ll still need to send important team emails. In Outlook you can do this with just one click (and without forgetting anyone) by setting up a team email function.
Stop the annoying email notification sound
The average person receives over 120 emails every day at work. That’s over 120 annoying notifications to distract you and your colleagues. You probably hear that sound in your dreams… not anymore. Here’s how to make the email notification sound a thing of the past.
See all your calendars in a single screen
Juggling multiple personal and professional Outlook calendars can be overwhelming. Using this really simple function, you can see all your calendars on a single screen. Never miss a meeting or double book yourself again.
Add other country calendars to your own
Having your national holidays in your Outlook calendar is really useful. But if you also have clients and colleagues in other parts of the world, then knowing their national holidays is important too. Using this Outlook setting, you’ll be able to choose which country’s national holidays you can see.
Create shortcuts for frequently used functions
Outlook functions are great, but we can show you something even better… a shortcut to your most frequently used functions. Go from a few clicks to just the press of a button to get your work done.